Administrative Staff

Front Office Administrator

• Act as the first point of contact for general inquiries for the department
• Accept and track deliveries and mail
• Provide administrative support (sending communicatons, filing, scanning etc)
• Accept and track deferred and accessibility tests and exams
• Coordinate Department of Psychology Ethics Review Committee (DPERC) applications 
• Coordinate room bookings
• Coordinate fob requests (psy.fobs@utoronto.ca)
• Approve new fMRI projects

Room 4020
416-978-4037

psy.info@utoronto.ca (general inquiries)

psy.fobs@utoronto.ca (fob requests)

psy.ethics@utoronto.ca (DPERC requests)

Chair’s Assistant

• Coordinate Academic HR processes, including faculty recruitment, promotions, reviews and PTR
• Create and publish weekly PSY eDigest
• Manage the Chair's schedule
• Maintain People section of the PSY web site

Department Manager

• Provide financial oversight of departmental accounts, CFI, CRC and ERA grants and the fMRI facility
• Manage payroll for faculty, appointed USWs, postdoctoral fellows, research associates, sessional lectureres and course instructors
• Manage departmental space
• Manage USW staff
• Manage departmental operations

Undergraduate Administrator

• Program and course administration
• Advise prospective and program students
• Manage undergraduate admissions
• Coordinate academic timetable
• Recruit and hire course instructors and sessional lecturers

Undergraduate Assistant

• Advise prospective and program students
• Provide support for undergraduate programs and courses
• Update undergraduate website
• Assist Undergraduate Administrator

Acting Undergraduate Assistant

• Advise prospective and program students
• Provide support for undergraduate programs and courses
• Update undergraduate website
• Assist Undergraduate Administrator

Graduate Administrator

• Manage graduate admissions, orientation, and recruitment
• Manage graduate student funding and awards
• Coordinate graduate timetable
• Coordinate final oral exams and program completion
• Provide front-line graduate student support and counselling

Room 4034
416-579-6218
416-978-3404

TA Inquiries

• Coordinate TA postings, assignments and hiring
• Manage subsequent appointments
• Provide support to the Graduate Administrator

Finance Officer

• Monitor PI research funds for compliance
• Prepare monthly and ad hoc reports for PI's
• Reconcile and process cost reallocation for purchasing card transactions
• Liaise with purchasing department for purchasing card requests (i.e. new cards, default account changes and limit increases)
• Review and process honorarium requests or miscellaneous cheque requisitions

Finance and Payroll Officer

• Manage payroll for students, TAs, casuals
• Assist with P-card reconciliation
• Process invoices, expense reimbursements
• Generate contracts for casuals and work study students

Financial Assistant

• Process invoices, expense reimbursements
• Generate Purchase orders under $10,000
• Coordinate accountable advances
• Process billing for the fMRI Facility

IT Operations Manager

•    Create & develop policies/guidelines for the acceptable use of IT resources
•    Oversee day-to-day operational needs for Psychology IT
•    Liaise with internal and external stakeholders for IT infrastructure-related projects
•    Analyze and implement IT infrastructure solutions
•    Review and assess requirements needed to meet IT project timelines

Client Service Assistant

• Provide technical support for hardware and software (including the fMRI facility)
• Manage Departmental software license purchases, installation and activation
• Maintain lab servers and track security certificates
• Maintain computer lab in room 560
• Maintain inventory of departmental IT assets

Client Support Analyst

• Maintain IT infrastructure (lab servers, storage systems, firewall, network switches)
• Maintain virtual environments on servers
• Maintain back-up servers
• Provide security updates
• Provide technical support for hardware and software (including the fMRI facility)